• £22,000 - £25,000 PA Pro Rata + Benefits

  • London

  • Administration, Charity/Not for Profit, Health/Medical

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Administration Assistant (Part Time-20 hours per week)
South London, Denmark Hill
£22,000 - £25,000 PA Pro Rata + Benefits

We are an ambitious charity with the potential to make a big impact in the future of mental health and have a new part time administration role that will support our Chief Exec and small fundraising and project team.

The Charity:

We are the hospital charity for South London and Maudsley NHS Foundation Trust (SLaM). We fundraise and support projects across SLaM, the Institute of Psychiatry, Psychology and Neuroscience, King's College London, our local community and nationally.

We back better care, recovery and prevention of mental illness. We support patients and families, clinical care teams and scientists who are working towards the common goal of improving mental health

The Administration Assistant Role:

The purpose of the role is to support the Charity staff team and trustees to work effectively through excellent administrative support.

The Administration Assistant will be line managed by the Chief Executive of the Charity; the incumbent will support the whole (small) team and work closely with the Business Support Manager. The post has no direct reports.

Responsibilities:

The role needs to be flexible as tasks will vary depending on the needs of the team. The list below outlines a range of ongoing work which will fall to the post-holder.

+ Supporting the Business and Office Manager in the organisation of team, board and committee meetings - sending diary invitations, confirming meetings, room and catering bookings, print and postage of meeting papers as required
+ Dealing with trustee expenses, arranging travel or accommodation if required
+ Diary management for the Chief Executive and organisation of meetings for other members of the team as required.
+ Supporting the organisation of internal and external events
+ Proof reading documents
+ Taking notes and minutes of meetings
+ Maintaining subscriptions to online magazines and membership organisations – sharing information to the charity (eg from the association of charitable foundations) with team and trustees
+ Maintain stock and supplies of stationery
+ Support the Head of Grants with operation of the grants system including data entry and printing of reports
+ Support finance colleagues with finance data processing as appropriate
+ Draft email and hard copy correspondence as required
+ Manage general enquiries, responding or passing to appropriate team member team

Required Skills & Experience:

+ Good organisational skills, with the ability to prioritise and complete a range of tasks
+ Experience of an administrative roles with a similar range of responsibilities
+ Experience of taking minutes of meetings involving complex and detailed discussion – shorthand desirable but not required
+ IT literate with competence in Outlook, Word, Excel and PowerPoint (Mac preferred) and exposure to various business software
+ Self-starter with a proactive approach to addressing challenges and the ability to work flexibly as part of a team
+ Friendly and approachable manner
+ Attention to detail with good standards of spelling and grammar
+ Ability to work well with senior people including trustees
+ Committed to providing a high standard of work and continuous improvement

Location and working days/hours:

The office of the charity is based at the Ortus Centre, a five minute walk from Denmark hill station (several direct routes from Central London).

The office is a modest open plan space accommodating the eight staff currently employed by the charity. The award winning building is primarily a learning and events centre and is a busy and pleasant environment from which to work from.

This is a part time role (20 hours per week). The spread of these hours can be negotiated; however the post- holder spreading these hours over either four or five days per week is preferred. The building is accessible 8am to 5.30pm each day.

Remuneration Package:

+ Salary: £22-25,000 pro rata depending upon experience
+ Holidays: 33 days pro rate inclusive of 8 statutory holidays increasing by one day after 3 and 5 years’ service
+ Pension scheme: Employer contribution up to 6% Employee contribution up to 3%. Scheme commences after the completion of 3 month probationary period
+ Hours of work: 20 hours per week

Application notice... We take your privacy seriously. When you apply, we shall process your details and pass your application to our client for review for this vacancy only. As you might expect we may contact you by email, text or telephone. This processing is conducted lawfully on the basis of our legitimate interests. Please refer to our Data Privacy Policy & Notice on our website for further details.

If you have any pre-application questions please contact us first quoting the job title & ref. Good luck, Team RR.

Apply for this vacancy

We take your privacy seriously and will only use your personal information to administer your application.

When you apply, we shall process your details and pass your application to our client for review for this vacancy only. We may contact you by email, text or telephone. This processing is conducted lawfully on the basis of our legitimate interests. We use third party service providers in order to process your application swiftly and securely and to keep you updated. Please refer to our Data Privacy Policy & Notice for further details.

If you have any pre-application questions please contact us first quoting the job title & ref. Good luck, Team RR.

Email me vacancy

You will be able to email your application back to us.